Context: Faculty and Staff Retiring from the University - what IT services do you have access to
- You will retain access to your NetID@nd.edu account based on HR policies on which retirees maintain access to their NetID@nd.edu account. Please see this link from HR. You should verify with your manager and HR that you will retain access to your ND account
- You will need to use two step login to access ND services
- You will continue to have access to your Google account, which means you will have access to your Gmail, Calendar, and Drive.
- For popular desktop applications such as Adobe and Microsoft Office, please see this KB article and reference the middle column - Faculty & Staff Personal Purchases
- You will have the ability to login to the vpn
Gmail
We recommend that you:
- Set up an automatic response on your email KB0013025
Optionally, we recommend that you discuss the below with your manager on whether these 2 items are appropriate for your situation
- Delegate access to your entire email account to someone else at Notre Dame KB0012493
- Your colleague(s) can access the delegated account by following these instructions KB0014788
- Share messages in specific email labels with others at Notre Dame Extension for Google Chrome
Google Drive
We recommend that you:
- Transfer ownership of all folders and files in My Drive where you are listed as the owner and the content should be owned by someone else in your department.
- As an alternative, you could also move all files from My Drive to a department Shared drive space within Google Drive.
Optionally, you can:
- Request a transfer of all files and folders in your account to someone else KB0013360
- Download your personal files from Google Drive Google support
Box
We recommend that you:
- Change the owner of your folders KB0010557
Optionally, you can:
- Request a transfer of folders in your account to someone else KB0013363
Google Calendar
We recommend that you:
- Cancel your recurring meetings or transfer them to someone else KB0013276
- Release rooms by uninviting the room in the guest list Google Support
Qualtrics
We recommend that you:
- Transfer your surveys to a colleague: KB0013499
YouTube
We recommend that you:
- Change channel owners and managers Google Support
Google account
We recommend that you:
- Review accounts that you use with your Notre Dame gmail: https://myaccount.google.com/permissions
What about my work computer(s)?
Retirees may have the option to purchase their CWP machine, following the standard guidelines.
- The purchase date must be greater than two years from when they are purchasing the machine
- The user must obtain both CWP Admin and manager approval
- The machine must be taken to the Service Center to be securely erased of all University data for a fee of $75
- A Fair Market Value quote will be created for the depreciated cost of the computer with applicable sales tax
Remove Notre Dame licensed software from your personal computer
If you follow the above information regarding your work computer, all software will be removed from your machine if you decide to purchase your work computer. As to what software you can install as a retiree, please see this KB article and reference the middle column - Faculty & Staff Personal Purchases.
While you're at Notre Dame, a variety of licensed software is made available to you for academic/employee use. Now that you are retiring from Notre Dame, you need to remove such software from your own computer. Since these programs are licensed only for use by members of the Notre Dame community, you will no longer be eligible to have these programs installed on your computer after you leave. You DO NOT need to uninstall any software which was pre-installed on your computer or which you purchased through the Hammes Hub.