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2.0 - Updated on 2021-08-31 by John Kelly

1.0 - Authored on 2020-09-15 by John Kelly

Google is enhancing the features of Chat in Gmail by adding Chat Room Workspaces. These workspaces have all the functionality of Chat Rooms messaging with two new additions:

  1. Quick access to Drive files sent as part of Chat messages
  2. Create Google Tasks and assign them to Chat Room members

While these workspaces are accessed through Gmail, Chat history will still auto-delete after 180 days on a continual basis to comply with information security best practices. Please see this article for more information.

What do I need to do to have access to Chat Room Workspaces?

If the small team that you are working with or within your team/department chooses to use Chat Room Workspaces, you will need to have Chat enabled in your Gmail settings:

  1. In Gmail, click the Gear icon.
  2. In the settings side pane, click the See all settings button. 
  3. Click on the Chat and Meet tab. 
  4. In the Chat option, mark the Google Chat radio button.
  5. Click Save Changes.

Where can I learn more about Chat and Chat Room Workspaces?