Table of Contents

• About the Automatically Created Zoom Meetings
• Find the Zoom Meeting for Your Course
• Record the Zoom Meeting for Your Course
• Share the Zoom Recordings with Students
• Check or Change the Default Settings for the Zoom Meeting
  
  • Important Settings to Check
  • Change the Settings for the Meeting

About the Automatically Created Zoom Meetings

Every academic term, Zoom meetings will be created for all primary instructors teaching for that term. If you have secondary or co-instructors, make sure to check with the primary instructor of the course for the Zoom information. The Zoom meetings will have the recommended security and sharing settings to make them suitable for most instructional use cases. The Zoom Meeting will be created using your course code (i.e. FA22-ECON-10100-03). Instructors can edit or delete these meetings as necessary. Instructors can also create their own Zoom meetings for their courses, but use of these pre-provisioned Zoom meetings is strongly recommended (especially if you plan to automatically share the recordings with your students).

Note: These are only Zoom meetings, not Google calendar events with Zoom meeting invitations. These meetings will not appear in the Google calendars of you or your students.

For a list of frequently asked questions about the Automatically Created Zoom Meetings, see Automatically Created Zoom Meetings FAQ

Find the Zoom Meeting for Your Course

To find the Zoom Meeting for your course:

1. Sign into zoom.nd.edu.
   
   
2. Click Meetings on the left navigation.
   
   
3. Click on the recurring meeting title that has your course name (e.g., FA22-ECON-10100-03) to view the invite link or to edit the meeting if needed.
   

Record the Zoom Meeting for Your Course

The Zoom Meetings created for your course will not record automatically. While recording is strongly encouraged for students who may not be able to attend class, the recording will need to be manually started at the beginning of every class if Zoom is being used.

1. Once the Zoom meeting has started, click the Record button in the Zoom toolbar.
   
   
2. Click Record to the cloud.
   
   
3. You can pause/stop the recording as needed. If you pause, you can resume and the recording will continue as one file. If you stop, you can start a new recording however it will be a separate file.
   
   
4. When class has completed, you can either stop the recording or end the meeting.
   

Share the Zoom Recordings with Students

All Zoom recordings will be automatically imported to Panopto. You will not be able to share recordings directly from Zoom. Your Zoom cloud recordings will be available via Panopto after Zoom and Panopto have both processed your video. The amount of time it takes each service to complete processing can vary based on the length of the recording, the content of the video, and how many videos may already be in process.

To learn how to share Zoom course recordings with your students from Panopto, please see Sharing Zoom Cloud Recordings with Students in Canvas.

Check or Change the Default Settings for the Zoom Meeting

The default settings for the meetings were chosen to meet most academic use cases, but you are free to change settings on the Zoom meeting as needed via zoom.nd.edu (described in more detail below).

Important Settings to Check

1. The meeting is set to be recurring. This means that the meeting can be reused as often as needed and is not set for a specific date or time.
   
   
2. Waiting Room is turned off. You can turn this on by enabling it next to the passcode in the Security section. If it’s turned on, you will need to manually admit your students to the main room.
   
   
3. The participant’s video is off at the start of the meeting by default. You can change this or the participants can turn on their video at any time during the meeting. We encourage students to have their video on when possible.
   
   
4. Participants will not be allowed to join anytime. This is to prevent unintended recording of students who may try to join the meeting outside of class time when the instructor has enabled automatic recording.
   
   
5. Participants will be muted upon entry. To prevent unwanted disruption, participants can unmute themselves if they want to talk or the Zoom host/co-host can request they do so.
   
   
6. If you have a guest lecturer or someone that needs to join that is not part of Notre Dame, change “Only authenticated users can join” setting from “Notre Dame Only (Okta)” to Sign in to Zoom. Guest lecturers will need to sign in with a Zoom, Google, or Facebook account to join. It’s best to test the meeting beforehand to ensure they can successfully join the meeting.
   
   
7. Recording the meeting automatically is off.
   
   
8. Check alternative hosts. By default, it should be populated with any secondary or co-instructors included as part of the registrar’s information. You can add or remove alternative hosts as needed. When adding additional alternative hosts, be sure to use their Notre Dame NetID@nd.edu. Zoom will not recognize any preferred or alias email addresses.

Change the Settings for the Meeting

If you need to change any of the settings above, follow these steps to edit the meeting:

1. 1. Sign into zoom.nd.edu.
      
      
   2. Click Meetings on the left navigation.
      
      
   3. Click on the recurring meeting title that has your course name (e.g., FA22-ECON-10100-03).
      
      
   4. Click the Edit this meeting button toward the bottom of the page.
      
      
   5. Toggle on/off or include additional information as needed.
      

Also be aware of the Zoom Security button that is available during your Zoom meeting. Specifically, it may be helpful to Allow participants to: Share Screen if you want students to be able to share their screen. This setting cannot be changed before the meeting starts or for an individual meeting. However you can turn on participant screen sharing for all Zoom meetings. This is not generally recommended as it allows participants to potentially disrupt meetings.