For the new Google Groups interface, there is a step-by-step wizard when you create a new group. This article will cover what you need to do and explain the information presented.

Three screens will be displayed, one after the other.

Screen 1 - Naming the Group

Required:

• Group name
• Group email

Optional:

• Group description

Notes:

• The group email address is populated automatically when you enter the group name
• The group email address will end in -list@nd.edu
• You can change the group name except for the -list@nd.edu portion
• You may request an email alias for a Google Group that does not include -list in the address. Contact the OIT Help Desk for assistance.
• We recommend you keep the email address matching the group name; for longer group names, shorten the email address using acronyms

Screen 2 - Default Privacy Settings

This screen displays some of the group's default settings. You may adjust the settings based on your needs.

Required:

• Nothing is required on this screen; you may accept the default settings or change them

Optional:

• Options for who can search for group: group members, entire organization, or anyone on the web
• Options for who can join group: only invited users, anyone in the organization can ask/join, or anyone on the web can ask/join
• Options for who can view conversations, post, and view members: group owners, group managers, group members, entire organization, or anyone on the web

Notes:

• The default settings listed do not cover all group settings
• Example: allowing people outside ND (non-nd.edu address) is not listed on this screen; that setting must be changed after creating the group

Screen 3 - Adding Group Members

This screen allows you to add group members, group managers, and other group owners. We always recommend having at least 2 owners per group.

Required:

• No information is required; you can create a group without adding any other members at this time

Optional:

• Add group members, group managers, and/or group owners in the boxes by either entering their email address or typing their name to search the ND directory
• Enter a welcome message that generates a notification email to all added members

Recommended settings for most groups once you have created your group

• Click the Who can join group drop-down and select Only invited users.
• Under Who can view conversations, adjust the slider for who you want to see the message archives. We recommend setting this to Group members.
• Under Who can post, adjust the slider for who you want to be able to email the group. We recommend:
  
  • Group members for discussion lists
  • Group managers for announcement lists

Notes:

• By default, you are the group owner when you create a group
• You cannot add non-nd.edu accounts during the initial setup; that setting must be changed after creating the group