Notre Dame and the Office of Information Technologies (OIT) provide services that enable Notre Dame students, faculty and employees to learn, teach and work anywhere in the world.
At a time when circumstances may cause you to be away from campus, there are ways you can continue to conduct your class and/or University business during this time. Whether you are away for a family emergency or attending a conference, or there is an unforeseen campus event (power outage, building closure, etc.), this information will help you set up an effective contingency plan.
For those who are away from campus, be sure to communicate with the people in your department, class, etc., to inform them of your status and how you will continue in your role until you return. For those on campus who need to communicate with colleagues and/or students away from campus, be sure to inform them about the resources available to them to keep them updated in their role until they return.
Email, chat, conferencing, web pages and other means of sharing information can enable all to learn, teach and/or work regardless of location.
Table of Contents
- Faculty & Instructor Resources
- How to Conduct Your Class Online
- Convene a live class session using Notre Dame’s video-conferencing solution: How to Keep Teaching Online with Zoom
- Pre-record a short lecture and share it with your students to watch on-demand:
- Use Canvas To Share Materials & Interact: Getting Started With Canvas
- Office Hours: Zoom in Combination with Google Calendar
- Student Resources
- Employee Resources
- How to Conduct University Business Online
- Forward your ND phone to another number: VoIP Forwarding
- Hold a meeting with one or more people using Notre Dame’s video-conferencing solution: Zoom
- Have a quick chat with another employee using Notre Dame’s chatting solution: Google Hangouts
- Collaborate on documents using Notre Dame’s collaboration solution: Google Drive
- Access some IT services using Notre Dame’s VPN: Cisco AnyConnect VPN
- Additional Details by Application
If you have any questions, please contact the OIT Help Desk at 574-631-8111, firstname.lastname@example.org or chat online at: servicenow.nd.edu.
Faculty & Instructor Resources
How to Conduct Your Class Online
Convene a live class session using Notre Dame’s video-conferencing solution: How to Keep Teaching Online with Zoom
You can also use Zoom for:
- Virtual office hours
- Dissertation committee meetings
- Other types of face-to-face gatherings
- Sharing documents and presentations in real-time
Sessions can be recorded and shared with those who are absent at the time.
Pre-record a short lecture and share it with your students to watch on-demand:
While Zoom is primarily a collaborative meeting tool, it can also serve as an easy method to pre-record your lecture and send it to students.
See the ServiceNow guide, “How to Record a Lecture Using Zoom.”
Use Canvas To Share Materials & Interact: Getting Started With Canvas
Office Hours: Zoom in Combination with Google Calendar
Students and faculty can schedule meetings using Google Calendar. Those meetings can take place using Zoom.
How to stay on track with your academic requirements when you or your instructor is away from campus
At a time when circumstances may cause you to be away from campus, and your situation requires accommodations for remote work or learning, contact your instructor to discuss your options for meeting your course requirements.
Complete assignments online
Faculty may increase their use of Sakai, so be sure to login to sakai.nd.edu regularly to stay current with due dates for tests, quizzes and other assignments.
Meet with your instructor during virtual office hours
Some instructors may prefer to conduct office hours by text or by phone, but others may offer office hours via video-conferencing. More information on this recommended platform is available at: Zoom in Combination with Google Calendar
Form online study groups with your classmates
You and your classmates may need to meet to work on group projects or to conduct online review sessions. You can choose to use Zoom, or Google Hangouts Chat.
Follow your instructors’ requirements for submitting assignments. Remember you can use Google Drive to share your work with anyone at Notre Dame.
If you are curious about the technical tools that we are recommending to faculty, please feel free to browse through the faculty resources of this document as well.
How to Conduct University Business Online
Forward your ND phone to another number: VoIP Forwarding
You can access the set-up options on your office phone through a web browser, and set it to ring on another number of your choosing.
Hold a meeting with one or more people using Notre Dame’s video-conferencing solution: Zoom
You can host or attend any type of face-to-face gathering in Zoom, as well as share documents and presentations in real-time. Sessions can be recorded and shared with those who are absent at the time. Zoom is set up in the calendar invitation.
Have a quick chat with another employee using Notre Dame’s chatting solution: Google Hangouts
Google Hangouts is perfect for getting answers to questions quickly. You can do individual and group chats, and include video. Hangouts is available in a web browser and on a mobile device.
Collaborate on documents using Notre Dame’s collaboration solution: Google Drive
Google Drive includes storage space and the Google apps Docs, Sheets and Slides. These apps allow you to work on documents at the same time as others by working in a web browser or on a mobile device.
Access some IT services using Notre Dame’s VPN: Cisco AnyConnect VPN
Some IT services require a secure connection before you can access them. This means you’ll need to use a VPN when off-campus. If you cannot login to a service you can normally access when on campus, you may need to use the VPN.
Additional Details by Application
Cisco AnyConnect (VPN)
Description: Some IT services require a secure campus network connection. When working from a remote location, connect to the VPN (also known as Virtual Private Network) if you find a particular service is not accessible.
How/Where to Access:
- Employees: https://vpnaccess.nd.edu/
- Students: https://vpnaccess.nd.edu/go
Training/More Information: https://oit.nd.edu/services/network/#vpn
Forward Your Office Phone
Description: Forward your office phone to another number
How/Where to Access: While at your office phone, here.
Google Docs, Sheets, Slides
Description: Create and collaborate in real-time on documents, spreadsheets, and presentation slides anywhere in the world using just a web browser like Chrome or from mobile devices.
How/Where to Access: https://google.nd.edu https://docs.google.com/
Description: Network file storage for easy access from any network location. You can also store files created with other applications (e.g. Microsoft Office) in Google Drive.
How/Where to Access: https://drive.google.com/
Training/More Information: Click here for a comprehensive list of knowledge articles about Google Drive.
Google Hangouts Chat
Description: Individual and group chat, including video, available on a web browser and via mobile devices
How/Where to Access: https://hangouts.google.com/
Training/More Information: Get started with Hangouts Chat
Description: Panopto is an on-demand video platform available to faculty, staff, and students which for:
Creating video content to share with your class or your team, such as mini-lectures, software demonstrations, etc.
Distributing video, through Sakai or directly from Panopto
Recording class sessions in on-campus classrooms and place them in Sakai
How/Where to Access: https://panopto.nd.edu/
Training/More Information: https://oit.nd.edu/services/lecture-capture/
Click here for a complete list of knowledge articles on Panopto.
Description: Use Canvas to share resources, collect assignments, administer tests and quizzes, and host online discussions with your class.
How/Where to Access: https://canvas.nd.edu/
Training/More Information: https://oit.nd.edu/services/learning/
Description: Meet with students, colleagues, and co-workers 1:1 or in groups. Share documents and presentations in real-time. Sessions can be recorded and shared with those who are absent at the time with the Panopto service.
How/Where to Access: https://zoom.nd.edu/
Training/More Information: Visit https://zoom.nd.edu for links to training webinars, getting started guides, and more.
Click here for a comprehensive list of knowledge articles about Zoom.
Tips: For optimal performance—particularly in slow network environments—turn off video options if video is not required.