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4.0 - Updated on 2021-08-04 by Crystal DeJaegher

3.0 - Updated on 2021-08-02 by Denise Moser

2.0 - Updated on 2021-02-15 by Crystal DeJaegher

1.0 - Authored on 2018-07-26 by Chelsea Noble

https://scheduling.nd.edu/

The University of Notre Dame’s Room and Resource Scheduling website

LOGIN:

RESERVING/REQUESTING A ROOM

  1. You can begin making a reservation by clicking the CREATE A RESERVATION option (on the left menu) or the Book Now button next to one of your reservation templates (on the right).



  2. Next, the Room Request screen appears, where the EMS Web App will lead you through the reservation process. Enter information (including all required fields) using the Next Step button to advance through the process.

    Depending on the type of Room/Service you are requesting, your screen may vary from the one below.

SPECIFY WHEN AND WHERE

  1. To specify When, select dates, times, recurrence (optional), and time zone for the reservation in the upper left panel.
  2. To specify Where, in lower left panel, select one of the following:

  3. Tip: Filters in this lower left panel help you narrow your Room Search Results. When you click Search, results appear on the right. From these results, you can view expanded Room Details by clicking on the room name.
  4. Once you have located a room to reserve, click the Add icon to add the booking to your cart. You can delete or change the room before finalizing your Reservation.
  5. You will be prompted for the No. Of Attendees. Enter the estimated number of participants/attendees if an exact number is not known; click Add Room.

  6. See the Room(s) you have selected under Selected Rooms:



  7. Click Next Step.
  8. Enter
    • Event Name
    • Event Type: Choose the option that best fits your type of event
    • Department: Choose your respective department
    • 1st Contact Email Address: Select the person who is in charge of the event or your own name
    • If present, agree to the terms & conditions



  9. Click
  10. Depending on the type of Room or Service you have requested/reserved, you may or may not receive an email confirmation. To see your request, click My Events in the left panel.



  11. Your request should display and can be edited by clicking on the event name:

 

SEARCH FOR AVAILABLE ROOMS

During the booking process, you can search for available rooms on the Room Request page in two ways: Let Me Search For A Room or I Know What Room I Want.

To search for available rooms, do the following:

    1. From the Room Request screen, in the Bookings area, select one of the following:
      • Let Me Search For A Room OR
      • I Know What Room I Want


        Tip: Filters in the left panel help you narrow your Room Search Results. When you click Search, results appear on the right. From these results, you can view expanded Room Details by clicking on the room name.

 

  1. To set Favorite Rooms to use every time, see Set Favorite Rooms.
  2. To filter your search by Location, click Add/Remove next to Location. This presents a list of locations by Building or view. Select the locations filters you wish to apply (or search by keyword), and then click Update Locations. This filters the results of your keyword search on the Add New Favorite Room dialog (above). Your filter settings are saved, and you will have to go back in and remove them if you wish to expand search results beyond these locations.



  3. Once you have located a room to reserve, click the Add (+) icon to add it to your reservation. This adds the booking to your cart. You can change your mind and delete or change the room for the booking before you finalize your reservation.

SET FAVORITE ROOMS

Under My Account, you can create a list of favorite rooms. This streamlines the process of searching for available space when you request or reserve rooms.

  1. Under the dropdown arrow next to your name in the upper-right corner of EMS Web App, click My Account.


  2. The User Options page opens, showing tabs along the top where you can customize your user profile.
  3. Click the Favorite Rooms tab to work with a list of your favorite rooms. Any rooms you have already saved as favorites are listed under Your Saved Favorite Rooms.


  4. In the Search field, you can search for room you wish to favorite (your search string is not case-sensitive but characters must be in the correct order). Enter your search string. The drop down updates to show results (taking into account your Location filters and the security settings that may restrict rooms that you have access to).


    Tip: You can filter your search results by clicking Filter by Location, which presents a list of locations by Building or view. Select the locations filters you wish to apply (or search by keyword), and then click Update Locations. This filters the results of your keyword search on the Add New Favorite Room dialog (above). Your filter settings are saved, and you will have to go back in and remove them if you wish to expand search results beyond these locations.


  5. To add a favorite to the list, select it from the search results. The room is added to Your Saved Favorite Rooms. When you book a room in EMS Web App, you can now choose more quickly from your Favorites list.

    Tip: Once you have established favorites, EMS Web App uses these to filter your search results when you search for available space during the reservation process.

  6. To remove a favorite, click X next to the room in Your Saved Favorite Rooms.