This site requires JavaScript to be enabled
3290 views

13.0 - Updated on 2023-05-09 by John Kelly

12.0 - Updated on 2021-09-27 by Annie Sauer

11.0 - Updated on 2021-09-10 by Annie Sauer

10.0 - Updated on 2021-08-03 by John Kelly

9.0 - Updated on 2021-06-10 by Annie Sauer

8.0 - Updated on 2021-05-15 by John Kelly

7.0 - Updated on 2021-02-02 by Annie Sauer

6.0 - Updated on 2020-05-05 by John Kelly

5.0 - Updated on 2019-10-29 by John Kelly

4.0 - Updated on 2019-08-13 by John Kelly

3.0 - Updated on 2019-05-09 by John Kelly

2.0 - Updated on 2019-01-22 by John Kelly

1.0 - Authored on 2018-05-17 by John Kelly

The OIT recommends Google Drive as the storage service for campus.

To assist, OIT offers a variety of training courses, guides, and resources for Google Drive. Additionally, we recommend installing Google's streaming app - Drive for Desktop - on your work computer. This app allows you to work with non-Google file types stored in Drive. See below for more details.

 

For help from Google's support site:

For a brief overview of Google Drive functionality, please see this link from Google's G Suite Learning Center. You can also learn more about working with Docs, Sheets, and Slides by clicking on the 'Learn by Product' tab and exploring those features. 

Google Drive Guides & Resources

Google Drive for Desktop (formerly Google Drive File Stream)

Google's Drive for desktop tool is for working with non-Google file types stored in Drive. Example non-Google file types include Microsoft Office (Excel, Word, etc.), Adobe Creative Cloud (Photoshop, InDesign, etc.), images, and PDFs. Once you install Drive for desktop, you can access your non-Google files through Windows File Explorer or Mac Finder.

How it Works:

  1. In Windows File Explorer or Mac Finder, locate and open the file.
  2. The file will open in its native app ( i.e., MS Word files open in MS Word) for you to make your changes.
  3. Save and close the file. The file will automatically upload to Drive as a new version.

This mimics the experience of connecting and working with a mapped drive such as your N: drive. Note that Drive for desktop allows you to access files stored in your My Drive and Shared drives spaces. To access content from Share with me, you need to add a Shortcut.

For instructions on how to install Drive for desktop, see this article.

Google Drive Training

The OIT offers the below Google Drive training courses. View the latest Discover IT for this semester's instructor-led offerings. Registration is via Endeavor (see course descriptions below for registration links). For questions or help registering, contact training@nd.edu.

Note: For resources and training information related specifically to Google Sheets, see this article.

Google Drive, Level I: Introduction to Drive

Instructor-Led Class: View offerings and register in Endeavor.

This course is designed for users new to working in the Chrome interface of Google Drive. As a result of this training, you will be able to:

Working in Google Docs, Sheets, and Slides at Notre Dame

Udemy On-Demand Class: Register in Endeavor.

This OIT Training course is designed for users new to working with Google file types at Notre Dame. It is assumed that participants have some familiarity with documents, presentations, and spreadsheets from work in Microsoft Office, Apache OpenOffice, LibreOffice, etc. This course will take approximately 90 minutes to complete.

Google Docs, Sheets, and Slides allow you to seamlessly collaborate with your team. Learn how to navigate the menus, ask specific collaborators for feedback, track revisions, and explore the neat features in each application.

Course Outline:

  1. Create & Share a Google File
  2. Collaboration Features
  3. Google Docs
    1. Interface & Menu Rundown
    2. Insert Charts from Sheets
    3. Collaborate with Suggested Edits
    4. (Use) Case Study: Meeting Notes
  4. Google Slides
    1. Interface & Menu Rundown
    2. Insert Audio & Video
    3. Presenter Mode Q&A
  5. Google Sheets
    1. Interface & Menu Rundown
    2. Translating from Excel to Sheets
    3. Filter, Format & Validate Your Data
    4. Get Answers Now with Explore

Google Drive, Level II: More Drive Features

Instructor-Led Class: View offerings and register in Endeavor.

Attendees should have already taken Google Drive, Level I: Introduction to Drive or have equivalent skill within Drive. This course is designed for users comfortable working in the Chrome interface of Google Drive looking to expand their knowledge. As a result of this training, you will be able to:

Google Drive, Level II: Shared Drives

Instructor-Led Class: View offerings and register in Endeavor.

Attendees should have already taken Google Drive, Level I: Introduction to Drive or have equivalent skill within Drive. This course is designed for those managing Shared drives. As a result of this training, you will be able to:

Additional Help

Though we recommend the training classes since they are both free and geared for campus, you can explore the Google Workspace Learning Center for more information, cheat sheets, tips, and help.