How to Create a Shared Folder in Panopto

If the videos you want to post are semester-specific (you do not plan to re-use the content semester-to-semester, as with current lecture videos), then you can simply add the Panopto tool in Sakai and upload the videos to the course folder. The course folder is automatically created when you (as the course instructor) click into the Panopto tool.

If you plan to reuse the videos or playlists in future semesters or share the videos with multiple courses or instructors, it is best to create a folder outside of the course folder and then adjust the folder settings to share that folder. This will allow you to import the links or embedded media semester-to-semester without having to make any additional changes to permissions, re-upload files, or move content.  

Creating a New Shared Folder (for easy reuse)

1. Add the Panopto tool to your course site. 
   
   
2. Click into the Panopto tool.
   
   
3. You will see a folder bearing the title of your course as the default folder. Click the dropdown arrow next to the folder title to select My Folder.
   
   
   
   
4. Panopto will update to My Folder. Click Create button near top center of screen.
   
   
5. Select New Folder
   
   
   
   
6. Name the folder. Remember that you're planning to reuse the contents over multiple semesters/sites so the name should reflect the contents for easy identification by you or those colleagues with whom you choose to share. 
   
   
7. Next to the "Parent Folder" option, if you do not have a specific folder structure already being used, select My Folder. 
   
   
8. Click Create Folder.
   
   
   
   
   

Making the Folder and its Contents Visible to Others

1. Once you created the folder, you are brought to the Overview screen. Click Share on the left menu.
   
   
   
   Note: If you do not see the Share menu or need to return to it, click on the people icon next to the folder name.
   
   
   
   
2. On the Link tab, click on the "Who Has Access" drop-down and change the permission to Anyone at your organization with the link. This will allow anyone with Notre Dame NetID and password to access your videos, but only if you share the link with them. This will also enable individual videos within the folder which are linked or embedded inside of Sakai to be visible from semester to semester if you choose to import or duplicate your course site. 
   
   If you plan on sharing the videos outside of Sakai, such as a personal website, you can change this permission to Anyone with the link.
   
   
3. Click Save Changes button at bottom of window. You're now ready to upload videos or create playlists within this folder.
   
   

If you plan to invite collaborators

Additionally, if you wish to share this folder with colleagues in your department for team teaching, add their name under the Invite People section and give them Can create rights. This will allow them to add videos and share links in their course sites as well, and will place your new folder in their Panopto folder listing for reuse.

Your collaborators will find and add to the shared folder if they search in Panopto under Users > Your user name.

More Information

For more information on sharing videos or playlists in the folder, or sharing the entire folder, see:

• How do I embed a Panopto video in Sakai?
• How to share a Panopto folder in Sakai Lessons
• How to create and share Panopto playlists in Sakai