For the new Google Groups interface, there is a step-by-step wizard when you create a new group. This article will cover what you need to do and explain the information presented.
Three screens will be displayed, one after the other.
Screen 1 - Naming the Group
Required:
- Group name
- Group email
Optional:
- Group description
Notes:
- The group email address is populated automatically when you enter the group name
- The group email address will end in -list@nd.edu
- You can change the group name except for the -list@nd.edu portion
- We recommend you keep the email address matching the group name; for longer group names, shorten the email address using acronyms
Screen 2 - Default Privacy Settings
This screen displays some of the group's default settings. You may adjust the settings based on your needs.
Required:
- Nothing is required on this screen; you may accept the default settings or change them
Optional:
- Options for who can search for group: group members, entire organization, or anyone on the web
- Options for who can join group: only invited users, anyone in the organization can ask/join, or anyone on the web can ask/join
- Options for who can view conversations, post, and view members: group owners, group managers, group members, entire organization, or anyone on the web
Notes:
- The default settings listed do not cover all group settings
- Example: allowing people outside ND (non-nd.edu address) is not listed on this screen; that setting must be changed after creating the group
Screen 3 - Adding Group Members
This screen allows you to add group members, group managers, and other group owners. We always recommend having at least 2 owners per group.
Required:
- No information is required; you can create a group without adding any other members at this time
Optional:
- Add group members, group managers, and/or group owners in the boxes by either entering their email address or typing their name to search the ND directory
- Enter a welcome message that generates a notification email to all added members
Recommended settings for most groups once you have created your group
- Click the Who can join group drop-down and select Only invited users.
- Under Who can view conversations, adjust the slider for who you want to see the message archives. We recommend settings this to Group members.
- Under Who can post, adjust the slider for who you want to be able to email the group. We recommend:
- Group members for discussion lists
- Group managers for announcement lists
Notes:
- By default, you are the group owner when you create a group
- You cannot add non-nd.edu accounts during the initial setup; that setting must be changed after creating the group