Before You Begin
Zoom meetings were automatically created for all Fall 2020 courses to make it easier for instructors to share and secure their Zoom meeting with students. If you are unfamiliar with Zoom there is An Introduction to Teaching Online with Zoom KB as well. More information about the Fall 2020 Automatically Creating Zoom Meeting can be found at: About the Zoom Meetings Created for Fall 2020 Courses.
Questions and Answers
Are these Zoom links secure?
Yes. The OIT, ND Learning and the Faculty Task Force have gone to great lengths to ensure these meeting settings are as secure as possible for your class.
Where do I find the Zoom meeting created for my class?
If you are the primary instructor of record, the Zoom link can be found by:
1) Logging in to the Zoom portal at https://notredame.zoom.us/ with your NetID
2) Click Meetings on the left navigation
3) The automated Zoom link will be found under Upcoming Meetings.
The name should be the same as your course name.
Will students have the same Zoom meeting in their account?
No, this meeting is only available to the instructors in the course. Instructors will need to share the meeting with their students.
How do I share the Zoom link with my students?
The Zoom link can be shared in Sakai as an Announcement, in your syllabus, directly to students via email, or using the Zoom Pro tool in Sakai. DO NOT share the link in social media or on a website.
What else do students need to know in order to join the Zoom meeting?
In order to join the Zoom Meeting, students need to sign in to Zoom using their NetID and password. They won’t need any additional special permissions or equipment beyond what’s normally needed to join a Zoom meeting.
What is the Zoom Pro app in Sakai?
The Zoom Pro tool in Sakai is an optional add-on that allows you to import any Zoom meeting and make it easily available to both you and students. Using the tool ensures students are signed-in properly to join the meeting and their registrar name is automatically used.
How will I know which Zoom links are for each of my classes?
The Zoom links will be named using the official course number: for example FA20-ECON-10100-03.
I have multiple Zoom links for a single class and one of them looks like this FA20-PHIL-20640-CX-01. What is the CX?
This is a Zoom meeting created for a cross-listed course section.
What are the settings for my automatically created Zoom meeting and can I change them?
Yes, however we recommend being sure to understand the risks involved. This guide shows the default settings and how to change the settings if needed. If you edit the meeting, be sure to copy any alternative hosts before editing the meeting. There is a known Zoom bug that clears alternative hosts once the meeting is edited.
Can I add an alternative host to my Zoom meeting?
Yes. Within the established operational settings for the Zoom service. Instructions on creating an alternative host in Zoom can be found here. You can also visit this knowledge base article on changing default meeting settings.
Because of a known Zoom bug, if you edit your meeting and have an alternate host configured, copy your alternate hosts into a separate text document before editing the meeting as the Alternate Host field may clear itself out. The alternate hosts can be added back in before saving your meeting. Zoom is aware of the bug and is working on a fix.
Can non-Notre Dame people join the meeting?
The default settings for the automatically created Zoom meeting only allowed those with a Notre Dame NetID and password to join the meeting. This setting can be changed if you have a guest lecturer or someone that needs to join that is not a part of Notre Dame.
To change the setting, locate the “Only authenticated users can join” meeting setting and change it from “Notre Dame Only (Okta)” to “Sign in to Zoom”. Guest lecturers will need to sign in with a Zoom, Google, or Facebook account to join. It’s best to test the meeting beforehand to ensure they can successfully join the meeting.
Is the Zoom link setup to automatically record the meeting?
No, through consultation with the Faculty Task Force and Academic Continuity Committee we have automatic recording in the Zoom settings turned off. Automatic recording can be turned on, however, we also recommend turning off “Join before host” to prevent unwanted recordings.
Can I still record the Zoom meeting?
Yes, you will need to click the Record to the Cloud button (located at the bottom of your Zoom application window) at the start of each class session you wish to record. When you are done with class, simply click the Stop Recording button or end the meeting. Do not record the Zoom meeting to the local computer. This can cause delays between classes as it processes and may be deleted upon signing out of the computer.
Where do my Zoom Cloud recordings go when completed?
All Zoom Cloud recordings are automatically transferred to the Panopto video hosting service. This process usually takes a few hours to complete and to be available in Panopto.
If you are the primary instructor of record, Panopto recordings can be found in your private folder (My Folder) in the Meeting Recordings sub-folder.
What Is Panopto?
Panopto is a video platform which can be used in three ways:
- Video hosting - Easily upload and share videos.
- Screencasting - Install Panopto on your computer to quickly record and share audio, video, and your computer screen.
Panopto is available to all faculty, staff, and students at Notre Dame. Anyone can begin creating content simply by logging into panopto.nd.edu
using their Notre Dame netID and password.
Once the Zoom recording is transferred to Panopto, is it public? Can the students see this?
No. The recordings transferred from Zoom to Panopto are private by default. If you wish to share these recordings, follow the instructions located in the knowledge article Accessing, Sharing, and Customizing Your Zoom Recordings in Panopto.
Once my class recordings are in Panopto, how do I access or share them with my students?
There are a few methods of sharing and managing your class recordings with students from Panopto. These are detailed in this knowledge article titled Share Panopto Recordings in Panopto.
How do I set up my Panopto account to automatically move the Zoom recordings into my Sakai course site?
There are a few methods for managing your class recordings within Panopto in the Sakai Learning Management System that are detailed in Advanced Settings for the Zoom to Panopto Integration.
Do these meetings align with my class days or times?
The Zoom meetings were configured as recurring meetings with no set start or end time to remain flexible with adjusting class schedules. They can be used at any time and as many times as needed.
Can I use the same Zoom link for my virtual office hours?
Yes, it is possible to do this, but it’s best to create a separate meeting so specific settings can be used. Examples might include using the Zoom Waiting Room function and ensuring the meeting is not set to automatically record the meetings.
If I have more than one Zoom link for my class, which one should I use?
Whichever one you prefer, just make sure you send the meeting information to students.