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Table of Contents

Before You Begin

If you use the “record to the cloud” option with Zoom, all of your Zoom recordings are currently stored in Zoom’s cloud space. Zoom recordings are easy to share but lack many of the advanced features of Panopto such as folder management, copying/moving files, folders, editing, and integration with Sakai.

You can always download your Zoom recordings and upload them manually to Panopto. However, there is also a Zoom and Panopto integration that will automatically send a copy of your Zoom recordings to Panopto. A copy will remain in Zoom and you will still continue to receive emails from Zoom that the recording has completed processing prior to it being available in Panopto.

Note: Zoom and Panopto take time to process your videos in the cloud. Your videos will not be available via Panopto until both services have completed their processing. The time it takes each service to complete processing can vary based on how long your video is, the contents of the video, or how busy each service is.

After the recordings are imported, Panopto makes it easy to organize and share. Panopto also helps viewers quickly find content within a meeting through Smart Search and video thumbnails, as well as a transcript of the recording you can use to navigate.

 

How the Zoom to Panopto Integration Works

Every time you use the “Record to the Cloud” in Zoom, the meeting will automatically be copied to Panopto. The recordings in Panopto can be found in My Folder > Meeting Recordings.




By default, Zoom records three separate videos during your meeting: the Active Speaker view, Gallery view, and Shared Screen. The Zoom to Panopto integration will take all three of the recorded layouts and arrange them as if they were recorded directly in Panopto.

This means there will be a default layout for viewers but they can switch the video layout to whatever they prefer. For example, they can switch between viewing the instructor in the main window or viewing the shared screen such as a PowerPoint or other presentation.




How to Request the Zoom to Panopto Integration

The following steps will need to completed to enable the Zoom to Panopto integration:

  1. You must have logged in to Panopto at least once before the Zoom to Panopto integration can be turned on. If you are unsure whether you have logged into Panopto before, visit panopto.nd.edu and log in with your NetID and password.

  2. Currently, we are still working out a formal process for this request. In the meantime, email the OIT Help Desk and we will enable the integration:

Note: A couple of minor changes will need to be made to your Zoom recording settings. OIT will make these changes for you. These changes are unlikely to have any noticeable effect during general Zoom use. Lastly, at this time, all of your Zoom cloud recordings will also remain in Zoom and will not be automatically deleted.

Panopto administrators will enable the integration for your accounts within 1-2 business days. You will receive an email once the process is complete. Any Zoom cloud recordings made after that point should appear in Panopto.



Advanced Settings for the Zoom to Panopto Integration

Changing the Default Folder for Zoom Recordings

By default, Zoom cloud recordings will appear in Panopto in a folder called Meeting Recordings within your personal folder (My Folder). If you prefer, you can change the default folder for all future Zoom recordings.

Note: If you change the default folder, anyone with access to your new default folder will then have access to any new Zoom cloud recordings you make.

  1. Navigate to panopto.nd.edu.
  2. Log in with your Notre Dame NetID and password.
  3. Click on your name in the upper right corner.
  4. Click the User Settings.




  5. Scroll down to the Zoom Recording Import Settings section. Next to Default Folder, click Edit.




  6. Use the drop down menu to select a new location for your future Zoom recordings.
  7. Click Save.

 

 

 

Sending Recordings for a Specific Zoom Meeting ID to a Panopto Folder

Once the Zoom to Panopto integration is configured, you can also select a destination folder for a specific Zoom meeting ID. This is especially helpful for making a regularly scheduled meeting or class available to viewers of a folder automatically.

To reduce the number of meetings you may need to set up this way, you can set up a regularly scheduled meeting or check Recurring Meeting and select No Fixed Time to retain a meeting ID that is available any time.

 

    1. Navigate to panopto.nd.edu.

    2. Log in with your Notre Dame NetID and password.

    3. Click on your name in the upper right corner.

    4. Click the User Settings.




    5. Scroll down to the Zoom Recording Import Settings section and under Create Folder Mappings for the meetings you own, click Add New.



    6. Enter the Zoom Meeting ID in the first box.

      Note: The Meeting ID can be found by logging into zoom.nd.edu, clicking on Meetings, and copying the Meeting ID. The Meeting ID is also the last digits of the Zoom URL. For example: https://notredame.zoom.us/j/1789471xx, the Meeting ID are the numbers at the end of the URL. In this case, “1789471xx” is the Meeting ID.

    7. Use the drop down menu to find and select the new folder for this Zoom meeting.

    8. Click Save.




You should now have an entry in the list of “folder mappings” that can be deleted, if needed. You can also click the name of the folder you selected to visit that folder. All future meetings for this Meeting ID will appear in the folder you selected. All other recordings will appear in the default Meeting Recordings folder.