Student Computer Loaner Program

When Can I Use a Loaner Device?

Students may request a loaner laptop for temporary academic needs. Student loaners are intended for short-term needs, and the approved loan period will be established as part of the reservation. Students are expected to return equipment by the return date listed on their loaner request.

Possible Charges

There is no charge for the normal use of a student loaner. However, a valid credit card is required at checkout, and students may be charged for:

• A device that is not returned.
• A lost or stolen device.
• Damage requiring repair or replacement.
• Missing or damaged accessories.

Loaner Device Options

OIT maintains a variety of Windows and Mac laptops. Models and configurations vary based on available inventory. The Service Desk team can help determine an appropriate device for your needs.

Windows Laptops

• Include standard University-supported software and wireless connectivity; ports and capabilities may vary by model.
• Additional software may be installed when permitted by University policy and licensing requirements.
• Sign in to the loaner computer using your Notre Dame account. Allow additional time during pickup for initial sign-in and setup if needed.

Mac Laptops

• Include standard University-supported software and wireless connectivity; hardware ports and capabilities vary by model.
• Additional software may be installed when permitted by University policy and licensing requirements.
• Allow additional time during pickup for any required account or device setup.

Reserving a Loaner Device

Loaner Laptop Request

Use the Loaner Laptop Request Form for a temporary academic computer need.

When submitting your request, you will be asked to provide who will use the device, the reason it is needed, requested pickup and return dates, device preference, and any special requirements. Loaner requests are subject to device availability.

Loaner Laptop Request Form: Click Here

Where to Pick Up and Return a Loaner Device

Your loaner reservation email will include the scheduled pickup and return date, and location. Please return the loaner device and all accessories provided with it by the scheduled return date and time. Returning devices on time is important because the device may already be reserved for another student.

Return Location

Service Desk Hours

Need an Extension or Assistance?

If you need to keep the loaner longer than originally requested, contact the Service Desk as soon as possible and before your scheduled return date. Extensions are subject to availability, as the device may already be reserved for another user.

Your Responsibilities While Using a Loaner

The loaner device remains the property of the University of Notre Dame. While the equipment is assigned to you, you are responsible for taking reasonable care of the device and any accessories provided with it.

• Keep the device secure and under your control.
• Do not loan the device to another person.
• Report a lost or stolen device immediately.
• Report damage or hardware problems as soon as possible.
• Return the device and all accessories by the scheduled return date.
• Save University work and other important files to an approved storage location rather than relying solely on the loaner's local storage.

All loaner devices are inspected when they are returned.

Data on Loaner Devices

Do not rely on a loaner computer as the only location for important files. You are responsible for ensuring that important data is stored in an appropriate University-approved storage location. All user data will be removed from the device after it is returned. Service Des cannot guarantee recovery of information left on a returned loaner device.

Lost, Stolen, Damaged, or Unreturned Equipment

Need Help?

Questions about the Central Loaner Program, your reservation, or an existing loaner?
Contact the Service Desk at 574-631-8111, servicedesk@nd.edu, or use Chat/Online Support.

Terms & Conditions

Title to the rented equipment is owned by the University of Notre Dame. Any damages occurring to equipment while in the possession of the borrower are the responsibility of the borrower. No warranty is implied for hardware, software, or accessories borrowed. All equipment is inspected when checked out, and again upon check-in. Any damages will be assessed at the time of check-in unless hidden damage is found upon further inspection. Outstanding charges due for hardware repair may be applied to the credit card on file,  if applicable. No warranty is expressed or implied with regard to the safety of data entered and/or saved on the equipment. The borrower's data is their responsibility, and the University of Notre Dame cannot be held responsible for any loss of information by the borrower. All data will be erased upon return of the device. The University is not responsible for use charges incurred by the borrower while using a fee for service internet connection. Checking out a device verifies understanding and acceptance of these terms on the part of the borrower.