Table of Contents

• Overview
• Scheduling a Zoom Meeting through Google Calendar
• Scheduling a Zoom Meeting through zoom.nd.edu

Overview

Zoom passcodes are enabled by default for all new meetings.

Important:

• Every new meeting includes a passcode
• Passcodes help prevent unauthorized access
• The passcode is usually embedded in the meeting link

The two most common ways to schedule meetings are:

• Google Calendar (with Zoom Scheduler)
• Zoom web portal (zoom.nd.edu)

Scheduling a Zoom Meeting through Google Calendar

If you have the Zoom Scheduler installed, new meetings will automatically include a passcode.

1. Go to calendar.google.com
   
   
2. Click Create.
   
   
   
   
3. Enter your meeting details
   
   
4. Click Make it a Zoom Meeting.
   
   
   
   Result
   
   

• A Zoom meeting is created
• The meeting link includes the passcode
• Participants do not need to enter a passcode if they use the link
• For phone participants, the invitation includes the meeting ID and passcode
  
  
  

Note: If your passcode includes letters (A, B, C, etc.), Zoom will generate a numeric passcode for phone access.

Scheduling a Zoom Meeting through zoom.nd.edu

1. Log in to zoom.nd.edu.
   
   
2. Click Schedule a New Meeting.
   
   
3. Review meeting settings:
   
   
   • A passcode is enabled by default
   • A random six-digit passcode is generated
   • You can change the passcode if needed
4. Click Save.
   
   
5. Click Copy Invitation.
   
   
   
   

Result

• The meeting link includes the passcode
• Participants who use the link do not need to enter the passcode manually
• The invitation also includes:
• Meeting ID
• Passcode for phone participants