Question

How to retain access to electronic materials when your NetID expires.

Answer

The information below will help you move your emails, documents, and other content to your alumni account.

NetIDs of students generally expire 60 days following graduation (see NetID Access Policy). You will generally receive email notifications starting 30 days before your account will expire. You must transfer your content before your account expires.

When your @nd.edu student account expires, the University will automatically forward all new messages sent to your @nd.edu address to your @alumni.nd.edu address. Due to technical constraints, we are unable to provide this service for classes graduating prior to 2017.

Note:  After graduation if you have a different role and affiliation (e.g. staff or faculty) with the university, your automatic email forwarding will cease and will not be reinstated, even if you subsequently leave that role.

Sign Up for myNotreDame account

Sign Up for a myNotreDame Account through the Alumni Association to Stay in Touch with Notre Dame.

Gmail and Drive

1. The Alumni Association creates alumni Google accounts and will notify graduating students once the accounts are available in the spring.
2. Once notified, inform others of your new Notre Dame Alumni address by setting an autoresponder on your ND email. Click here if you need help with that: KB0013025
3. Move your Gmail and Drive content to a personal gmail account or your new alumni email address
   
   1. Go to Google’s transfer content tool
   2. Enter your personal gmail account or your new alumni email address on the line Enter an email address
   3. Click the blue Send Code button
   4. Open an incognito window in Chrome by clicking Ctrl + Shift + N
   5. Sign in to your personal gmail account or your new alumni email address: https://mail.google.com/mail/u/0/#inbox
   6. Open the message entitled Verify your account and click the blue Get confirmation code button.
   7. Copy your unique confirmation code and click the blue Continue link at the bottom of the page
   8. Sign into your Notre Dame account
   9. Click the blue Start Transfer button
4. If you wish to have your email begin forwarding to your alumni address before your NetID is disabled, you can configure that by following the instructions in KB0013355. Doing so will prevent any new emails that come to your account will not be lost once you have completed the Transfer in step 3.

The process to transfer content can take up to a week to complete, do not wait until the day your NetID is set to expire to start the transfer. You'll receive an email notification once the transfer is complete. Please note that is the only notification generated during the transfer process.

Google Photos is not attached to drive storage, and will not be transferred by the process described above. To port photos to another account, you must share the original library with a new account and add the shared library to the new one. Note this is only if you are transferring through the "transfer" tool to another google account. Google Takeout works for Photos.

Move your other Google content to your new Alumni email address

You may want to move other information to a personal gmail account or your new alumni email address.  Click on the service below for instructions on each.

• Contacts: KB0013316
• Calendar: KB0013317
• Youtube: https://support.google.com/youtube/answer/4628007?hl=en

Find a complete list of data you can export from your Google account here.

Your NetID/student email address may be connected to other services

Make a note of all your personal digital accounts that you may have registered under your student email. For example: your bank account, LinkedIn, Instagram, Twitter, other social media, Apple ID, Paypal, etc. Make sure to change your registered email address to another address.

Other Services

Transfer your Adobe Creative Cloud files

New beginning in 2020 -- Adobe is providing a process to migrate your Adobe assets to your desired personal account.  To access asset migration, visit graduation.adobe.com and follow the instructions that appear. 

In addition, if you wish to continue to use Adobe Creative Cloud applications after graduation, they are offering students a 40% discount on individual licenses for the first year after graduation.  Visit https://www.adobe.com/creativecloud/renew/resubscribe-ste-graduation-promo.html?trackingid=WT7FJ5DB%20&mv=email for details.  Note:  If you need to migrate assets, you must do that first, but can then return to this page to upgrade your free account to the discounted Creative Cloud All Apps license.

Other Cloud Storage

• If you stored anything in the cloud using your ND NetID, you should download or transfer ownership of data files that need to be retained.  Once your NetID is deactivated you will lose access to that cloud, and depending on the specific policies of the vendor, the data may be immediately deleted with no option to recover it.  This includes, but is not limited to, Adobe Creative Cloud, Microsoft Office 365, Facebook, Instagram.

Transfer your Notre Dame Box files

For your box.nd.edu account, to continue your access to your files and/or to transfer folders your own to a current faculty/staff/student, please visit this page. Be sure to transfer content where you are listed as the owner of a folder(s) that should remain as content for the university’s use. See this link for how to transfer ownership.

To back up your data so you have access to it after your account is disabled, please click here

Qualtrics

When you leave the University and you lose access to the ND network, you will also lose access to your Qualtrics account. You can download (export) your surveys and responses for reference. If you have a Qualtrics account separate from your ND account, you can request that your data be transferred following these instructions.

Remove Notre Dame licensed software from your computer

While you're a student at Notre Dame, a variety of licensed software is made available to you for academic use. Now that you are leaving Notre Dame, you need to remove such software from your own computer. Since these programs are licensed only for use by members of the Notre Dame community, you will no longer be eligible to have these programs installed on your computer after you graduate. You DO NOT need to uninstall any software which was pre-installed on your computer or which you purchased through the Hammes Hub.

Some of these Notre Dame licensed programs include:

• Mathematica
• MATLAB
• S-Plus
• SAS
• SPSS
• SYSTAT

Remove Websites

If you created a personal website associated with your NetID and do not wish it to be visible after graduation, you should remove the content from the hosting service while you still have access to do so.