You must take action before your NetID expires. NetIDs of faculty and staff generally expire the day after the last day worked.  Some retirees may retain access to certain services but can use the following information to handle transitioning work-related materials to the right people.

Below are options for actions that you can take to help ensure that your colleagues, department, and other stakeholders continue to operate effectively. The OIT does not support transferring content to personal account.

Gmail

• Set up an automatic response on your email KB0013025. 
  
  • Please note that for most non-student accounts (faculty, staff, affiliates), the NetID will expire the day after the last day worked. This means that access to most services will stop. However, the account in Google will remain active for 60 days after the last day worked. The person who left will not be able to access her/his Gmail, Calendar, or Drive content since the NetID has been deactivated, but mail will still be delivered to the account for 60 days. This is why we ask that you set an automatic response on your Gmail to let people, who contact you via email after you leave, receive some type of email response that you have left and the sender should now contact someone else in the department. After 60 days, email sent to the account will bounce and not be delivered nor will the sender receive the automated response.
• Depending on the situation, you may also want to set email delegation for your account. Please see KB0012493 for how that works and what access is granted. 
• You cannot forward your email to a personal account. 

Google Drive

• Request a transfer of all files and folders in your account to someone else KB0013360
• Download your personal files from Google Drive Google support

Box

• Change the owner of your folders KB0010557
• Request a transfer of folders in your account to someone else KB0013363

Google Calendar

• Cancel your recurring meetings or transfer them to someone else KB0013276
• Release rooms by uninviting the room in the guest list Google Support

Qualtrics

• Transfer your surveys to a colleague: KB0011034

Zoom

• Verify & Reassign ownership for future/ongoing Zoom meetings
• You cannot reassign yourself, but please contact the OIT Help desk (631-8111, oithelp@nd.edu) and request this task from the Zoom administrators
• Be sure to know to whom you want to transfer the Zoom meetings. 

YouTube

• Change channel owners and managers Google Support

Google account

• Review accounts that you use with your Notre Dame Gmail: https://myaccount.google.com/permissions

Other Cloud Storage

• If you stored anything in the cloud using your ND NetID, you should download or transfer ownership of data files that need to be retained.  Once your NetID is deactivated you will lose access to that cloud service, and depending on the specific policies of the vendor, the data may be immediately deleted with no option to recover it.  This includes, but is not limited to: Adobe Creative Cloud, Microsoft Office 365, Facebook, Instagram.

Remove Notre Dame licensed software from your personal computer

While you're at Notre Dame, a variety of licensed software is made available to you for academic/employee use. Now that you are leaving Notre Dame, you need to remove such software from your own computer. Since these programs are licensed only for use by members of the Notre Dame community, you will no longer be eligible to have these programs installed on your computer after you leave. You DO NOT need to uninstall any software which was pre-installed on your computer or which you purchased through the Hammes Hub.

Some of these Notre Dame licensed programs include:

• Adobe Creative Cloud
• Mathematica
• MATLAB
• Microsoft Office
• S-Plus
• SAS
• SPSS
• SYSTAT