Enable Zoom Waiting Rooms

Overview

The waiting room feature allows the host to control when a participant joins the meeting or webinar. As the host, you can admit participants individually, or hold all participants in the waiting room and admit them all at once. You can send all participants to the waiting room when joining your meeting or webinar, or you can allow participants from your Zoom account and participants with specified domains to bypass the waiting room. As the host, you can also choose to automatically move participants to the waiting room while a meeting or webinar is in progress if you lose connection from the meeting.

Table of Contents

• Enable Zoom Waiting Rooms for All Meetings
• Waiting Room Options
• Enable Zoom Waiting Rooms During Meeting
• Manage Participants in the Waiting Room

Enable Zoom Waiting Rooms for All Meetings

1. Log into zoom.nd.edu.
2. Click on Settings to the left.
3. Next, click on the Security section.
4. Click on the radio button next to Waiting room.
   

Waiting Room Options

Zoom lets you control who can bypass the waiting room under Waiting Room Options.

Click Edit Options under Waiting Room.

• • Everyone - This will place everyone in the Waiting room upon entry to the meeting.
  • Users not in your account - This will place only people without an ND Zoom account or those who have not signed into Zoom with their ND Zoom account into the waiting room.
  • Users who are not in your account and not part of the allowed domains - Users with an ND Zoom account or on an allowed domain will bypass the Waiting room, all other people will be placed in the Waiting room.
  • Users invited during the meeting by the host or co-host will bypass the waiting room - Enabling this allows you to let participants bypass the waiting room on an as-needed basis by inviting them once the meeting has begun.
    

Enable Zoom Waiting Rooms During Meeting

1. Start your meeting.
2. Click Host tools .
3. Toggle on Enable waiting room feature.

Notes:

• You will only see Host tools if you are the host or co-host.
• If Waiting Room is enabled, attendees cannot join the meeting until a host admits them.
  • This also turns off the option for attendees to join before the host arrives.
• If people join after you have admitted other participants, they will need to be admitted from the waiting room.

Manage Participants in the Waiting Room

• Admit participants from the waiting room
  • As the host, click Participants .
  • In the Waiting Room section, click Admit next to a participant's name or Admit all.
• Enable or disable waiting room
  • As the host, click Host tools. Toggle on or toggle off Enable waiting room.
• Rename participants in the waiting room

  Note: This feature requires the Rename participants in the Waiting Room subsetting to be enabled.

  • As the host or co-host, click Participants .
  • In the Waiting Room section, click More next to a participant's name.
  • Click Rename.
  • Enter a new name, then click Change.
    • The participant receives a notification of the change.
    • Participants can click OK or Leave Meeting.
    • Clicking OK does not admit them.
• Send participants to the waiting room
  • As the host, click Participants .
  • Click More and choose Put in Waiting Room.
• Send messages to participants in the waiting room
  • As the host, click Chat .
  • Click the dropdown next to To:.
  • Click Waiting room participants.
  • Enter and send your message.
    

Additional Information:

For more information, see Zoom’s video on using Waiting Rooms.